These rules cover criminal records checks on OHA providers incorporating the ODHS rules by proxy, with specific rules for OHA hearing rights. Scroll down and click on the form that you want to review and print. For providers subject to a background check through BCU, see OAR 407-007-0250(10). . To find a QED, check your local Community Developmental Disability Program (CDDP) office; More information on ORCHARDS Table 1: HHA Background Check Requirements by State . It is up to your agency whether the agency or the SI pays this cost. Public funds for employment not allowed for subject individuals with certain convictions. For subject individuals and other providers licensed, certified or otherwise regulated by the Oregon Department of Human Services or the Oregon Health Authority, there ARE 5-year, 10-year, and permanent review conviction tiers; convictions are considered potentially disqualifying according to when they occurred in relation to the date the background check was submitted to BCU. 2/1/2023-BCU has updated the following pages: The Oregon Criminal History and Abuse Records Data System (ORCHARDS) provides a portal for submitting background checks and receiving fitness determination results. The Oregon State Police conducts Gun Background Checks on every person who attempts to purchase a firearm from a federally-licensed vendor. The administrative rules define a person who must be checked as a "subject individual." Clearinghouse criminal records checkswaiver of fees on certain checks. In order to perform the criminal records check and abuse checks included in a background check, BCU must have authorization from the SI. The Oregon Criminal History and Abuse Records Data System (ORCHARDS) provides a portal for submitting background checks and receiving fitness determination results. Oregon law requires a Background Check on all transfers, including gun show purchases/exchanges and transfers between private citizens. Below is alist of all currently available training videos. The administrative rules require that most staff and provider contacts who process background check information must successfully complete training to become a Qualified Entity Designee (QED). Agency: Phone number: DHS Background Check Unit 503-378-5470 Date form rcvd: DHS hearing representative: Representative signature: Date signed: DHS 0299HR (10/09 . However, at this time BCU is able to accept hardcards with rolled fingerprints. The Background Check Unit (BCU) will start a new database and processing system for abuse and criminal records checks Friday, July 31, 2020. To be eligible for payment from the Oregon Department of Human Services (ODHS), allproviders and others in the household or facility who will have access to children in care must pass a background check. For employees, volunteers and contractors, see, For providers subject to a background check through BCU, see. Effective 7/31/2017, you need to change your password every 60 days. BCU also checks abuse registries which hold records of reported perpetrators of abuse against children and vulnerable individuals Depending on the position your background check is for, BCU may checks all types of abuse regardless of how long ago it occurred, or limited types of abuse since 2010. When fingerprints are needed Subject individuals (SIs) may be required to have a fingerprint-based check as part of the Background Check Unit (BCU) criminal records check.More information is available about when fingerprints are needed: For employees, volunteers and contractors, see OAR 407-007-0030(9). Department of Human Services - Background Check Unit, https://www.oregon.gov/dhs/BUSINESS-SERVICES/CHC/Pages/ORCHARDS.aspx. BCU is relying heavily on videos for training of all users of ORCHARDS. State Sex Offender Registry (RISOR) National Sex Offender Registry (NSOR) Criminal History Check. ORCHARDS is more secure and easier to use than our previous system, CRIMS, and provides more options to the users and subject individuals. You may have to repay payments you have already received. information in it, the subject individual must contact the Oregon State Police, 503-378-3070, extension 330 (for Oregon criminal history); or local courts or the Federal Bureau of Investigation, 304-625-3878 (for national criminal history). We have made many fixes and improvements to the system since then. ORS 443.004 impacting the criminal records check process. Fingerprints may be required as part of the check. State criminal background check for RI (also known as the BCI) ( If fingerprints were conducted in RI, the state check is included in the national. . Directions on how to schedule an appointment with a FieldPrint vendor are included in a letter available in ORCHARDS after a background check application has been initiated by the qualified entity designee at your agency and the SI has completed the authorization and disclosure for the background check. / Traditional Chinese | 11/02/2022 - BCU has published new ORCHARDS videos. [email protected], Qualified entity designee (QED) training and information: The Clearinghouse has moved from the Oregon State Police to the BCU. If you need a paper version of the application, please complete the following steps: Go to "Pennsylvania Access to Criminal History (PATCH)" Go to the "Help" option on the top of the page. If fingerprints were conducted outside of RI, a state criminal BCI is needed.) Authorizing statute allowing certain agencies to run fingerprint based criminal records checks. OAR 257-010-0010 to 257-010-0025 Oregon State Police, Oregon Criminal Offender Information System . (b) A national criminal records check where criminal records are obtained from the FBI through the use of fingerprint cards sent to OSP and other identifying information. Hearing request form. The Background Check Unit (BCU) announced the implementation of the Oregon Criminal History and Abuse Records Data System (ORCHARDS)on 7/31/2020. The Background Check Unit (BCU) will start a new database and processing system for abuse and criminal records checks Friday, July 31, 2020. See this. See in particular OAR 943-007-0001(2) and 943-007-0501. The information in the letter is unique for each SI and background check. You may also e-mail [email protected] and indicate that you would like the current training materials. Subject individuals (SIs) may be required to have a fingerprint-based check as part of the Background Check Unit (BCU) criminal records check. FieldPrint is a national corporation and provides fingerprinting services for BCU in any state where an SIcurrently resides. [email protected] and indicate that you would like the current training materials. After receiving an approval for a background check through the Background Check Unit (BCU), some subject individuals (SIs) have Portability. Mail to the Direct Pay Unit at P.O. eSubscribe to the Background Check website. The training materials are available by contacting the BCU training coordinator at (503) 378-5470 or toll-free at (888) 272-5545. Some SIs go to law enforcement agencies (LEAs) to get their fingerprints transmitted directly to Oregon State Police. All background check applications are submitted electronically into ORCHARDS by approved users (see our Training and Tools page for details). / Simplified Chinese | Espaol / Spanish | Certain abuse records will also be reviewed. The current Oregon contract with FieldPrint does not include any out-of-country services. Knowledge of the SACU Program policies and procedures Knowledge of OARS 411-325, 411-323 Knowledge of SACU Training and DHS Learning Center Experience with data bases (enter, pull and process) Type 55-60 wpm The BCU requests the An official website of the State of Oregon About background checks To be eligible for payment from the Oregon Department of Human Services ( ODHS ), all providers and others in the household or facility who will have access to children in care must pass a background check. Local jurisdictions report their information to the Oregon State Police, who are the keepers of Oregon criminal histories. You may request a copy of the national FBI report from the Background Check Unit. Apply online OR print, complete and mail application. About ODHS; Budget; Business Services; Careers; Data; Emergency Management; Equity and Multicultural Services; Forms; Foster Care Ombuds; Governor's . FieldPrint, Inc. is an international corporation based on the east coast. Follow the directions carefully in the letter and the email notification the qualified entity designee receives regarding fingerprinting. The BCU requests the (See update in SB 280 link at top of this page). Order Your Record from Government Criminal Record Databases Many local, county, and federal databases are accessible to the public. See in particular OAR 943-007-0000(1), 943-007-0000(3), and 943-007-0501. Background checks are required for all of the following people who are The disclosure of your Social Security number (SSN) is optional. If an SI is out of the U.S. when fingerprinting is required, a hard card with rolled fingerprints may be necessary. The term also includes employees and volunteers of ODHS and OHA and many persons or employees of organizations contracting with these agencies. See this, These rules cover abuse checks on ODHS and OHA employees and volunteers. OAR 125-007- 0200 to 407-007-0230 Department of Administrative Services administrative rules governing criminal records checks. These rules streamline the criminal records check process for all of Oregon, providing guidelines for decreasing risk to vulnerable populations by individuals who have access or provide care. Early Learning Division Office of Child Care.. , If you need support or have questions, concerns or feedback, please email theLTCR Coordinator Death records: The Oregon State Hospital keeps a directory of about 3500 unclaimed cremated remains of people who passed on in Mid-Columbia Hospital, Oregon Tuberculosis Hospital, Oregon State Hospital, Fairview Training Centre, Oregon State Penitentiary, and Dammasch State Hospital between 1914 and 1970s. Subscribe to receive email Background Checkupdates, Oregon Department of Human Services Rules and Policies page, Oregon Criminal History and Abuse Records Data System (ORCHARDS), Subscribe to receive email Background Checkupdates. BCU will provide updates about ORCHARDS on this webpage. Oregon Criminal History and Abuse Records Data System (ORCHARDS), ORS Chapter 163: Offenses Against Persons, ORS Chapter 164: Offenses Against Property, ORS Chapter 165: Offenses Involving Fraud or Deception, ORS Chapter 166: Offenses Against Public Order; Firearms and Other Weapons; Racketeering, ORS Chapter 167: Offenses Against General Welfare and Animals, ORS 475: Controlled Substances; Illegal Drug Cleanup; Miscellaneous, The Background Check Unit runs all background checks through. BCU is currently reviewing these rules for any needed grammar or language corrections. ORCHARDS was developed on behalf of the Centers for Medicare and Medicaid Services for the National Background Check Program(NBCP). . Questions?If you have questions about any of the rules, contact us by email [email protected] by phone at 503-378-5470 (toll free at 888-272-5545)., Criminal Records Check RulesOAR125-007-0200 through 125-007-0330Effective 1/4/2016 (permanent rules), Criminal Records Checks for the Department of Human ServicesOAR 407-007-0000 through 0100 Name and mailing address of subject individual: 2. . These rules implement ORS 443-006, augmenting BCUs Oregon Criminal History and Abuse Records Data System (ORCHARDS) to include a searchable online registry of individuals with completed background checks who work or seek to work as homecare workers, or eligible to work in certain facilities. 12. A worker who has lived out of state in the last two years must use the Department of Aging code. Address your subpoena to: Portland Police Bureau Custodian of Records 1111 SW 2nd Avenue, Room 1126 Portland, Oregon 97204 Or if emailing, [email protected] A background check in Oregon can be as straightforward or as in-depth as you'd like it to be. If you are a subject individual and you received a notice that your background check resulted in "Denied" or "Restricted Approval," the notice . The Fair Credit Reporting Act (FCRA) is a federal regulation that Oregon employers must follow when running employment background checks. If you are an approved user, you can use the ORCHARDS checklist to make sure you have all the data you need to initiate a background check application. To request a record of Oregon arrests and convictions from the Oregon State Police, a person has to provide a set of fingerprints, payment and a request to the Oregon State Police. You can complete your authorization and any disclosures for the background check on a computer or other device (table or smart phone). 12. BCU will notifystakeholders when there is amoratorium on hard cards with rolled fingerprints. Contractors for Oregon State Hospital, Stabilization and Crisis Unit, and any ODHS or OHA contracted secure Residential Treatment Facility are also subject to these rules. Oregon's Department of Administrative Services has contracted with them to provide services all state agencies, including ODHS and OHA. You are required to enter an email address for the SI when submitting a background check request so the SI can access the SI portal to ORCHARDS. Certain criteria to be weighed for potentially disqualifying abuse; what can be challenged in contested case hearing. Monthly Invoicing from FieldPrint flyer(pdf), Clearinghouse Monthly Invoicing fromFieldPrint flyer (pdf), Request for Fingerprint Transmission through LEA form(pdf), Clearinghouse Request for Fingerprint Transmission through LEAform(pdf). The information provided on this form will be submitted to the Oregon DHS Background Check Unit (Oregon Criminal History & Abuse Records Database System) in order to process your background check. at For additional information about the BCU Clearinghouse, contact bcu.clearinghouse @odhsoha.oregon.gov . The training materials are available by contacting the BCU training coordinator at (503) 378-5470 or toll-free at (888) 272-5545. FieldPrint has subcontracted with local businesses (called FieldPrint vendors) to do the fingerprinting. The Background Check Unit (BCU) provides background check services and support to all Oregon Department of Human Services (ODHS) and Oregon Health Authority (OHA) divisions for employment purposes, for those who provide services or seek to provide services as a contractor, subcontractor, vendor or volunteer, or are employed by qualified entities that provide care and are licensed, certified . Updates and current news regarding ORCHARDS are available to users on its Home page after logging in. The new system, called the Oregon Criminal History and Abuse Records Data System (ORCHARDS) replaces the Criminal Records Information Management System (CRIMS), which has been in use since October 2011. You must be 18 years of age or within six weeks of turning 18 to apply online. 2/1/2023-BCU has updated the following pages: The Oregon Criminal History and Abuse Records Data System (ORCHARDS) provides a portal for submitting background checks and receiving fitness determination results.